Administrative Assistant

Description

HY-TECH DRILLING IS LOOKING FOR AN ADMINISTRATIVE ASSISTANT TO JOIN OUR GROWING TEAM IN SMITHERS, B.C. THIS IS A FULL-TIME PERMANENT POSITION.

Hy-Tech Drilling’s purpose is to contribute to a better world while building a sustainable and resilient business for our stakeholders. By being the most innovative, capable and accountable Diamond Drilling partner for the leading mining companies in the Americas and Europe, we enable our clients to reach critical minerals more quickly with less environmental impact. This supports global transition to a more sustainable future. We seek win / win / win solutions for our people, our customers, and the communities we support.

Hy-Tech has grown to a fleet of 60 drills operating throughout Canada, USA, Chile and Europe. We take pride in the success we’ve had working with our clients to develop innovative solutions for their project challenges and believe in our team’s strength and effectiveness in tackling concerns that may arise.

Hy-Tech is adding an Administrative Assistant to our growing team in Smithers, BC. The Administrative Assistant is responsible for providing reception and administrative support that ensures smooth day-to-day operation and contributes to the achievement of company goals and objectives. The Administrative Assistant carries out responsibilities in some or all of the functional areas: reception, building supply management, advertising, event, meeting & tradeshow planning, and support for other departments as required.

DUTIES AND RESPONSIBILITIES

• Greets visitors, directs inquiries, provides information and sets up appointments. Maintains visitor log and ensures new visitors remaining on site are given an orientation.
• Professionally answers and directs telephone calls.
• Assists with organizing and facilitating community events, staff events, and employee engagement affairs.
• Assists with maintaining the Incentives & Rewards program.
• Assists with Mining Show and Tradeshow facilitation, booth and participant registration, special events, advertising, travel logistics and booth set-up.
• Assists with updating the corporate website, reviewing, editing and adding content regularly.
• Assists with the purchase, organization and distribution of client, supplier, and staff gifts.
• Assists with the distribution of corporate sponsorships and donations.
• Assists with the development of advertising material including but not limited to corporate newsletter, business cards, magazine ads, radio, newspaper ads, and email blasts.
• Ensures the office lobby and public areas are always kept neat and tidy, and that all required posted documents are current and posted in designated areas.
• Assists with building/yard management and purchasing office/shop supplies.
• Understands and helps to develop and maintain Hy-Tech systems, and supports other departments when requested.
• Other duties as assigned.

THE SETTING

This position is based out of global headquarters in Smithers, BC.

THE SCHEDULE

· Standard working hours are Monday to Friday, corresponding with hours of work required in the branch location.

· There will also be some requirement to be available after hours and on weekend during busy times.

THE PERKS

· Comprehensive 100% employer-paid benefits package and employer-matched RRSP program upon successful completion of a 3-month probationary period

· Family access to Bulkley Valley Pool and Recreation Centre

· Career growth, development, and continuous learning opportunities

WHAT YOU NEED

• 1+ years in a fast paced and busy office environment, handling reception and using Microsoft Office products.
• Knowledge of general office procedures.
• Intermediate computer skills and proficiency in the use of Microsoft Suite.
• Strong organizational skills with attention to detail.

Ability to:

• Balance multiple priorities and meet deadlines.
• Communicate clearly and concisely, both orally and in writing.
• Build rapport and credibility with clients, suppliers, employees, foremen and management.
• Work independently and as part of a team.
• Handle sensitive and confidential information appropriately.
• Must have a valid Driver’s License and must provide a current Driver’s Abstract on an annual basis.

Job Type: Full-time

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location